POLICY STATEMENT
MONIFIETH GOLF CLUB (hereafter abbreviated to MGC) is committed to protecting your personal data and handling it responsibly.
This policy covers the personal data that MGC collects whenever you interact with us, including when you join or visit MGC, when you use our websites and apps, when you attend events at MGC and when you correspond with us (such as by email or over the phone). It also covers personal data that we may receive from third parties.
The sections below explain in more detail:
- the types of personal data we collect from you
- the types of data we collect from 3rdparties
- why we process your personal data
- who we share your personal data with
- how long we retain your personal data
- your rights to withdraw your consent and to object (including direct marketing)
- your other personal data rights
- how to contact us and exercise your rights.
Personal Data we Collect
When you become a member, we ask you for the following:
- Name
- Address
- Telephone Number (or guardian’s telephone number)
- Email Address (or guardian’s email address)
- Date of Birth
- Bank details (only if you have asked us to pay money into your bank account, for example if you save for Links Fees via Standing Order and are due a refund).
We use this information to process your membership, send you renewals and advise you of important club information.
What we Keep
We use this information to process your membership, send you renewals and advise you of important club information.
Once we have added your personal information to the club v1 system, all paper documents are destroyed. The Secretary, the Captain, and the Finance Convenor are the only people who have access to all of your personal data. The Match Secretaries and designated helpers have access only to the information they need in order to process handicaps and competitions.
In terms of your bank details, these are stored within our online banking system from Bank of Scotland Business. Only the Secretary and the Finance Convenor have access to this information, and it will only be used to pay you money with your prior agreement.
It is the club’s policy not to share personal details with any third party. However, occasionally we share the names of members who have paid (or not paid) subs with the Links Office to ensure, where applicable, that Links Fees and Club Fees have both been paid. We also share data with Scottish Golf (see below). We will also share the results of disciplinary proceedings with Monifieth Golf Links Ltd and the clubs that are associated with Monifieth Golf Links.
Requests
You can write to The Monifieth Golf Club Secretary to ask exactly what personal information the club holds and if you wish us to delete personal information please bear in mind that if it adversely affects our ability to manage your/our membership of the club, then membership may not be an option for you in the future.
Members may choose to add their contact details to notice boards in order to arrange ties etc, and if you do so it is assumed that you have consented to share this information. The club will no longer add lists of members contact details to notice boards without explicit permission.
Newsletter
From now on you will have to opt in to receive members’ weekly email newsletters via mailchimp and many of you will already have received an email request to opt in. Please do so if you wish to be kept up to date with news and results.
Leaving the Golf Club (What we Keep)
If you choose to leave the club, and advise us of this fact, we will immediately delete the information we hold on club v1. In terms of the members weekly newsletter, there is an unsubscribe link on every email we send, and you have the choice to unsubscribe or to continue to receive the news – many ex members do. If you have left the club but have not advised us of that fact we may continue to retain your personal data until either you confirm your intention not to re-join, or we are confident you won’t be returning. Any disciplinary action details shall be kept on file for future committees to review.
Juniors
If you are a junior member of the club we must now copy in a parent or guardian to all correspondence and we will be emailing you shortly to establish whether the email address we hold belongs to you or a guardian. If it belongs to you we will need a note of a guardian’s email address before we contact you via email in the future.
Scottish Golf: CDH – GDPR
The Scottish Golf Central Database of Handicaps (CDH) is a platform that stores data of golf club members in Scotland, including name, date of birth, gender and handicapping data.
As you will be aware, the data held on the CDH is automatically provided by a club’s handicapping software every time it synchronises to the CDH, typically following the closure of a club competition when a golfer’s handicap record is updated with their latest score.
Given the source of the golfer’s data is the club’s handicapping software and this data is shared with Scottish Golf (as a third party). For more information regarding the Scottish Golf Privacy Policy, please use the link below to see how Scottish Golf control and protect their data on the CDH.
We may collect data on how you use our website. We have the ability to track things like where you click on our site and what features you use. This lets us learn what’s working well and what features we need to improve. We sometimes share this data in an aggregated form with agencies or partners that are helping us. For example, we might tell our website hosting company how many website visits we get in a given period.
Exercise your Rights
To withdraw consent, to object or to exercise any of the other rights mentioned above you should do so in writing. You contact us at the address below or by email to secretary@monifiethgolfclub.co.uk.
Monifieth Golf Club
8 Princes St,
Monifieth
DD5 4AW
We will do our best to assist with any other queries you have about your personal data. You can contact the Managing Secretary at any time using either of the above options or by telephone +44 1382 532678 . When you do so, please provide your full name, your preferred contact information, and a summary of your query.
If you have unresolved concerns, you also have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred. This is likely to be the Information Commissioner’s Office in the UK.